In recent years, there has been a rapid increase in the number of cyber attacks that are classified as DDoS.
Previously, DDoS attacks were considered to be harmless nuisances carried out for fun by inexperienced individuals, and they were relatively easy to mitigate.
However, things have changed. DDoS attacks have become increasingly complex.
InfoSecurity Magazine estimates that there were 2.9 million DDoS attacks in the first three months of 2021, representing a 31% increase compared to the same time period in 2020.
DDoS attacks are almost always reported in the news. In fact, the number of DDoS attacks increased by 434% in 2021, which is 5.5 times greater than in 2020. The number of DDoS attacks in Quarter 3 2021 was 24% higher than in Quarter 3 2020.
According to Cloudflare, the first three months of 2022 saw a considerable rise in the number of DDoS attacks directed at the application layer, but an overall decrease in the number of DDoS attacks directed at the network layer.
Despite the decline, the observed volumetric DDoS attack grew by up to 645% QoQ and even prevented a new zero-day reflection DDoS attack with an amplification factor of 220 billion percent.
What Is DDoS Attack?
A distributed denial-of-service attack, also known as a DDoS attack, is a malicious attempt to disrupt the normal flow of Internet traffic on a particular server, service, or network by flooding the target or its surrounding infrastructure with Internet traffic.
This type of attack is known as a distributed denial-of-service attack.
DDoS Attacks Can Take Many Forms
DDoS assaults take on a variety of forms according to which tier of a computer network they are directed towards. The following are some examples:
- The third layer is known as the network layer. There are many different types of attacks, such as IP/ICMP fragmentation, Smurf attacks, and ICMP flooding.
- The fourth layer is called the transit layer. Attacks can take many forms, including SYN Floods, UDP Floods, and TCP Connection Exhaustion to name a few.
- The application layer is the seventh layer in the stack. More specifically, attacks that use HTTPS encryption.
Important Tips to Prevent DDoS Attacks
DDoS attacks can be avoided if strong cybersecurity is in place.
Even though it is difficult to stop a hacker from attempting to initiate a DDoS attack, it is possible to decrease the danger of an attack and the potential damage it could do by taking proper precautions and preparation measures.
1. Develop a plan to counter DDoS attacks
In the event of a DDoS attack, the security team should develop an incident response strategy in order to ensure that staff members respond in a timely and effective manner.
The following should be included in this strategy:
- Guidelines in a step-by-step format for responding to a DDoS attack
- How to keep the business operating well
- Make contact with the necessary employees and interested parties.
- Escalation procedures and protocols
- A list of all the tools required
2. Have Redundant Servers
When data is stored on multiple servers in different locations, it makes it more difficult for a hacker to simultaneously attack all of the servers where the data is stored.
Even if a DDoS attack is carried out against a single hosting device and is successful, other servers will continue to function normally and will continue to accept additional traffic until the compromised system is repaired.
Servers should be hosted in data centres and colocation facilities located in several countries to eliminate the risk of network bottlenecks and single points of failure.
A content delivery network, often known as a CDN, is another option.
Because a DDoS attack works by overpowering a host, a CDN might split the demand evenly across several other servers that are spread out across the network.
3. Ensure the Highest Level of Network Security
When it comes to protecting against DDoS attacks, having strong network security as part of a comprehensive cyber security strategy is absolutely essential.
People may rely on the following methods of network security to safeguard the organisation from distributed denial-of-service attacks:
- Firewalls and intrusion detection systems both provide the function of acting as barriers to scan network traffic.
- Anti virus and anti malware software for detecting and eliminating viruses and malware.
- Endpoint security ensures that network endpoints, such as desktops, laptops, mobile devices, and so on, do not become a point of entry for malicious activity. Endpoints include: desktop computers, laptop computers, mobile devices, and so on.
- Tools for removing web-based threats, blocking strange traffic, and searching for known attack signatures.
- Tools that stop spoofing by checking to see if a message’s source address is the same as its origin address
- Using different security measures and protocols, network segmentation divides systems into subnets.
4. Pay Attention to the Warning Signs
If a company’s cyber security strategy and cyber attack detection systems can quickly recognise the characteristics of a DDoS attack, the company can mitigate the damage caused by the attack.
The following are common signs of a DDoS attack:
- Inadequate connectivity
- The performance is somewhat sluggish
- There is a significant need for a single page or endpoint
- Strange activity originating from a single IP address or a small group of IP addresses
Keep in mind that not all DDoS attacks include a huge volume of traffic.
An attack with a low volume and a brief duration is likely to go unreported since it appears to be a random occurrence.
These DDoS attacks could be a test or a distraction leading up to a more severe breach (such as ransomware).
Because of this, being able to recognise a low-volume DDoS attack is equally as crucial as being able to recognise a full-fledged DDoS attack.
5. Constantly Monitor the Network Traffic
Continuous monitoring, sometimes known as CM, is an excellent method for tracing the origin of DDoS attacks. The following is a list of advantages offered by CM:
- The use of real-time monitoring ensures that a DDoS attack will be discovered by the cybersecurity team before it can have any significant impact.
- The team has a solid awareness of the typical traffic patterns and activities that occur on the network. When the team has a better understanding of how normal operations are carried out, it will have an easier time recognising unusual actions.
- Continuous monitoring makes it possible to identify the signs of an attack even if it takes place outside of normal business hours or on the weekend.
6. A Reduction in Network Broadcasting
If a hacker wanted to maximise the damage caused by a DDoS attack, they would most likely send requests to each and every device connected to the company network.
Restricting network broadcasts between devices is one useful and effective strategy.
Limiting broadcast forwarding or, if at all possible, totally turning it off is a viable approach to stop a high-volume DDoS attack.
It is also important for companies to advise their employees to turn off echoes and to charge for services whenever it is possible to do so.
7. Prevent DDoS Attacks Using the Cloud
Although hardware and software installed on the premises are essential for mitigating DDoS attacks, cloud-based mitigation does not face the same capacity limits.
In this regard, cloud-based defence is able to easily expand and control even big volumetric DDoS attacks.
DDoS protection could be outsourced to a cloud provider like Exabytes. Working with a third-party provider has a number of benefits, the most important of which are the following:
- The cloud service provider offers comprehensive services for the prevention of cyber crime, such as the most advanced firewalls and threat monitoring software.
- The bandwidth of the public cloud exceeds that of any private network by a significant margin.
- A high level of network redundancy may be provided by data centres thanks to the storage of duplicates of data, systems, and equipment.
All In All, About DDoS Attacks
The most effective strategy to protect against a DDoS attack is to respond to it as a group and to collaborate throughout the process.
Although it is not difficult to conduct a DDoS attack, the intricacy of these attacks varies widely and can have severe repercussions for the target company.
Because of this, businesses need to make sure they have a strong protection such as Acronis Cyber Safeguard and Sucuri Website Security (provided by Exabytes).
These products enable businesses to protect their data from any kind of cyber threats using a single solution.
Get in touch with Exabytes and speak with our Acronis Cyber Protect consultants for further details.
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![Teamwork Made Simple: How SMEs in Malaysia Stay Organised with Google Workspace Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised [Image] Discover how Malaysian SMEs use Google Workspace to stay organised and work like corporates. Learn teamwork hacks for proposals, spreadsheets, and project tracking. Boost productivity, save time, and simplify collaboration with Exabytes Google Workspace solutions. Targeted Keywords: Google Workspace Malaysia, Google Workspace for SMEs, teamwork with Google Workspace, Google Workspace collaboration tools, SMEs productivity tools Malaysia, project tracking with Google Workspace, Exabytes Google Workspace solutions Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised Running a small or medium enterprise (SME) in Malaysia often means juggling multiple roles at once — handling sales proposals, updating financial spreadsheets, managing HR files, and following up on client emails. Without the right tools, these daily tasks quickly become scattered across WhatsApp chats, email attachments, and endless file versions. This is where Google Workspace comes in. Designed as an all-in-one productivity suite, it helps SMEs streamline teamwork so even small teams can operate with the efficiency of large corporations. 👉 In this article, we’ll explore: - Why staying organised is critical for SMEs. - Real-life scenarios where Workspace improves teamwork. - How proposals, spreadsheets, and projects get done faster. - Extra features beyond Gmail, Docs, and Sheets. - A Malaysian SME case study. - The importance of security and trust. - Why Exabytes is the right partner for local businesses. --- Why Organisation Matters for SMEs Organisation is not just about being neat — it directly affects profit and growth. According to a study, unclear communication and disorganisation cost teams 20–30% of their productivity. For SMEs in Malaysia, where teams are often small and resources limited, this impact is even greater. Consider this: - A delayed proposal can mean losing a valuable client. - A duplicated spreadsheet entry may create cash flow miscalculations. - Misplaced documents can slow down regulatory compliance. By adopting structured tools like Google Workspace, SMEs can: - Share and edit files in real-time without confusion. - Keep communication centralised, reducing reliance on messy WhatsApp groups. - Track tasks and projects systematically. - Build a professional image when engaging clients and partners. --- Scenario 1: Sharing Proposals Without the Chaos Imagine a sales executive at a Kuala Lumpur-based SME preparing a proposal for a major client. Traditionally, the process involves: 1. Drafting the proposal in Microsoft Word. 2. Emailing the attachment back and forth for edits. 3. Managers reviewing different versions simultaneously. 4. Confusion about which “final_v2.docx” is the actual final version. With Google Docs in Workspace, this chaos disappears: - Multiple teammates can edit and comment in real-time. - The manager can approve changes instantly without version clashes. - A single live link is shared with the client, avoiding outdated attachments. For SMEs, faster proposals mean a higher chance of closing deals ahead of competitors. --- Scenario 2: Collaborating on Spreadsheets Made Easy Finance and operations teams often depend heavily on spreadsheets. But with manual file sharing, version mismatches and calculation errors are common. With Google Sheets, SMEs benefit from: - Live updates: everyone works on the same file simultaneously. - Data integrity: built-in change history reduces the risk of accidental deletion. - Advanced features: pivot tables, charts, and even integration with external data sources. - Access control: sensitive data is view-only for some, editable for others. 📍 Example: A Penang-based SME tracks supplier payments and client invoices in Google Sheets. When a team member updates a supplier’s payment status, the finance manager sees it in real-time. No delays, no duplicate records. 💡 Supporting Research: A PwC report found that while digital tools can boost productivity, clarity in digital processes is essential for improving employee morale and reducing workplace stress. --- Scenario 3: Tracking Projects Like a Corporate Giant One of the biggest struggles for SMEs is managing multiple ongoing projects without expensive software. Google Workspace makes this simple by combining Google Drive, Google Calendar, and Google Meet. - Project files are stored in shared Drives, eliminating scattered folders on personal laptops. - Deadlines are synced to Google Calendar, with automated reminders. - Weekly check-ins are held on Google Meet, where teams can update progress directly from linked Docs and Sheets. 📍 Example: A Johor-based creative agency uses Workspace to manage multiple client campaigns. Each campaign has its own shared Drive folder, with timelines tracked on Calendar. The team no longer spends hours asking “who has the latest file?” — everything is in one central place. 💡 Research Insight: A report by International Data Corporation (IDC) sponsored by Google found that organisations using Google Workspace gained significant productivity benefits, including an average reduction in project delivery time compared to traditional methods. --- Beyond the Basics: Features SMEs Often Overlook Many SMEs in Malaysia still think Workspace is only about Gmail, Docs, and Sheets. But it offers much more: - Smart Canvas: assign tasks, insert checklists, and tag teammates directly inside Docs or Sheets. - Google Chat Spaces: structured, searchable team chatrooms — a more professional alternative to WhatsApp groups. - App Integrations: connect Workspace with Asana, HubSpot, or Trello to create a central hub for all work. - Forms & Surveys: quickly gather staff feedback or client inputs without relying on third-party tools. These features transform Workspace into more than just a productivity suite — it becomes a complete SME management platform. --- Case Study: Malaysian SME Scaling Faster with Workspace A Johor Bahru-based e-commerce SME adopted Google Workspace after struggling with scattered tools (email on one platform, Dropbox for storage, Trello for tasks). Within six months: - Proposal turnaround dropped from 3 days to 1 day. - Finance reporting errors decreased by 40%. - Meetings became shorter and more effective as updates were visible in Docs and Sheets before calls. - Team onboarding improved as new hires could access all resources in one shared Drive. This shift helped the SME appear more structured to partners and investors — a critical factor in securing funding. --- Security and Trust — Even for Small Teams SMEs are often targets of cyberattacks due to weaker security setups. A 2024 report by Lockbaud indicates that small companies experience a 350% increase in social engineering attacks compared to larger organisations. With Workspace, SMEs benefit from enterprise-grade security without the costs: - TLS encryption for email. - Two-step verification for accounts. - Admin controls for file sharing and device access. - Data Loss Prevention (DLP) to prevent accidental leaks. This means even a small 5-person team can have the same protection as a multinational corporation. --- Why Malaysian SMEs Choose Exabytes for Workspace While Workspace itself is powerful, implementing it correctly can be tricky. That’s where Exabytes steps in: - Migration support: move old emails and files without disruptions. - Local support: 24/7 assistance from Malaysia-based teams. - Affordable pricing: plans customised for SMEs. - Training & onboarding: ensuring staff adopt the tools effectively. For Malaysian SMEs, this local support makes all the difference in achieving smooth digital transformation. --- Conclusion For SMEs, staying organised isn’t just about efficiency — it’s about survival and growth. With Google Workspace, small teams can: - Share proposals seamlessly without version confusion. - Collaborate on spreadsheets with real-time accuracy. - Track projects like corporate giants. - Leverage security and integrations usually reserved for big enterprises. The result? Faster decision-making, a more professional image, and stronger client trust. In Malaysia’s competitive market, these advantages give SMEs the agility they need to thrive. 👉 Ready to simplify teamwork for your SME? Explore Exabytes Google Workspace solutions today. --- Frequently Asked Questions (FAQ) Here are answers to common questions Malaysian business owners ask about Google Workspace: 1. Why should SMEs in Malaysia use Google Workspace instead of free tools? Free tools like Gmail, Dropbox, or WhatsApp may work initially, but they lack consistency, professionalism, and control. With Workspace, SMEs get a unified system for communication, file storage, and collaboration. This means fewer errors, faster decision-making, and a stronger brand image. For SMEs competing in Malaysia’s crowded market, these small advantages add up. --- 2. How does Google Workspace improve teamwork compared to traditional email attachments? Traditional workflows often involve endless email chains and multiple file versions. With Workspace, all team members edit the same document or spreadsheet in real-time. The “version history” function ensures no data is lost. This means fewer misunderstandings, less back-and-forth, and faster project completion. --- 3. Is Google Workspace too advanced or costly for small businesses? Not at all. Plans start at just a few ringgit per user per month, making it affordable even for micro-SMEs. More importantly, the time and errors saved often outweigh the subscription cost. Plus, Workspace scales easily as the business grows. --- 4. How secure is Google Workspace for SMEs? Very secure. Workspace uses enterprise-grade security, including TLS encryption, two-factor authentication, and AI-driven spam/phishing filters. According to Google Cloud, Workspace blocks 99.9% of spam and phishing attempts before they reach inboxes. This gives SMEs protection usually only accessible to large corporations. --- 5. Can Workspace integrate with the tools I already use? Yes. Google Workspace integrates seamlessly with CRM software like HubSpot, project management tools like Asana, and accounting platforms like Xero. SMEs can keep using their preferred apps while enjoying centralised communication and file management. --- 6. How does Workspace help SMEs present a professional image? Emails from yourname@yourcompany.com look far more credible than free Gmail or Yahoo addresses. Consumers are more likely to trust and buy from businesses with branded email addresses. For Malaysian SMEs, this can be the difference between closing or losing a deal. --- 7. Does Workspace help remote or hybrid teams in Malaysia? Yes. Workspace is cloud-based, so employees can log in from anywhere. Whether staff are in Kuala Lumpur, Penang, or working overseas, they can collaborate seamlessly on Docs, Sheets, and Meet. This is crucial as hybrid work is now the new normal in Asia. --- 8. How does Workspace reduce reliance on WhatsApp groups? Many SMEs in Malaysia still run projects through WhatsApp, leading to lost messages and scattered files. With Google Chat and Spaces, discussions are structured, searchable, and tied directly to files in Drive. This prevents important updates from being buried in casual conversations. --- 9. What happens if my company grows quickly? Workspace scales effortlessly. Adding new staff is as simple as creating new accounts under your domain. Each team member instantly gets access to shared drives, branded email, and collaboration tools. This keeps the organisation consistent as the team expands. --- 10. Can Workspace really save time for SMEs? Yes. Features like Gmail’s Smart Compose and Docs’ AI suggestions help employees write faster and avoid repetitive tasks. Google mentioned that AI across its productivity suite saves its 3 billion users' time. (Google Blog). For SMEs, time saved translates directly into cost savings and faster client responses. --- 11. How does Workspace help with project management? Workspace combines Docs, Sheets, Drive, Calendar, and Meet into a single ecosystem. SMEs can store all project files in shared folders, assign tasks via Docs or Sheets, and schedule deadlines in Calendar. This makes project tracking far simpler compared to juggling multiple third-party apps. --- 12. Is Google Workspace mobile-friendly? Yes. According to DataReportal Malaysia 2024, 96% of Malaysians use the internet via smartphones. Workspace has official apps for Android and iOS, so employees can check emails, join meetings, or update files while on the go. --- 13. Can Workspace improve customer service for SMEs? Absolutely. SMEs can set up specific email addresses such as support@company.com or sales@company.com. This ensures customer queries are directed to the right team, speeding up response times and improving satisfaction. Customers perceive the business as more organised and professional. --- 14. Is it difficult to migrate from Gmail, Yahoo, or Outlook to Workspace? Not with the right support. Google offers migration tools, and Exabytes provides local assistance to transfer emails, contacts, and files safely. This ensures zero downtime, so businesses can continue operating smoothly while upgrading to Workspace. --- 15. How does Exabytes support SMEs using Google Workspace? As an official Google Workspace Partner in Malaysia, Exabytes offers: - Domain setup and email migration. - Training sessions for your staff. - 24/7 local support in English and Bahasa Malaysia. - Affordable SME-friendly pricing plans. This means SMEs don’t just get the software — they get guidance to fully maximise its potential.](https://i0.wp.com/www.exabytes.my/blog/wp-content/uploads/2025/11/5273896e-9703-42cd-8d04-7e9ab092839a.png?resize=218%2C150&ssl=1)

















