5 Traditional Paper Driven Tasks Employees Wish to Eliminate

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paper driven processes you should avoid

Feeling overwhelmed by the clutter of paper driven tasks? You’re in good company. Workers globally are seeking relief from archaic practices that consume both time and resources. Studies indicate that automating paper-centric processes can be the most effective digital solution.

Here are the top 5 paper driven tasks that employees are eager to bid farewell to:

1. Manual Invoicing

The tedious task of manually creating, sending, and tracking invoices can be a significant drain on resources. More than 70% of companies are still using paper invoices and have not yet replaced their traditional methodologies.

Employees are keen on adopting digital invoicing systems that streamline the process and ensure timely payments.

2. Physical Employee Onboarding

From contracts to training materials, the onboarding process can be paper-intensive. A digital onboarding system can make the process smoother, more efficient, and environmentally friendly.

3. Paper Timesheets:

Tracking work hours on paper is not only time-consuming but also prone to errors. Digital timesheet solutions offer real-time tracking, easier approval workflows, and seamless integration with payroll systems.

4. Hardcopy Expense Reports

Manually filling out, submitting, and approving expense reports can delay reimbursements and lead to inaccuracies. Digital expense management systems can automate and simplify the entire process.

5. Physical Document Storage

Storing important documents in physical folders and cabinets takes up space and makes retrieval cumbersome. Digital document management systems allow for easy storage, search, and access, ensuring that important files are always at one’s fingertips.

By transitioning away from these paper driven tasks, businesses can not only enhance efficiency but also reduce costs and their environmental footprint. Adopting digital solutions is the way forward for modern enterprises.

 

The Downside of Relying on Paper Driven Processes

Think of paper-based processes as the bane of a thriving workplace ecosystem, stifling potential and impeding forward momentum. By eliminating these outdated methods, we can liberate both tangible workspace and cognitive bandwidth, allowing employees to channel their energies into pivotal roles like spearheading innovation and brainstorming transformative ideas.

Here’s a deeper dive into why paper-driven systems are detrimental:

  • Environmental Impact – The reliance on paper is a significant factor in deforestation and environmental degradation. Embracing digital alternatives not only conserves trees but also diminishes our ecological footprint. Reducing paper consumption is a simple way to have a huge impact on the environment, and especially CO2 emissions. An average tree can only produce about 16.67 reams of paper, and it takes about 24 trees to produce one ton of paper.
  • Risk of Data Misplacement – The pitfalls of paper include the potential for misfiled records, the decay of historical data, and the ever-present threat of misplacing crucial documents in vast storage areas. Such challenges complicate data retrieval and risk the permanent loss of vital information.
  • A Drain on Productivity – The manual handling of paper documents is a notorious time sink. The sheer hours employees invest in completing, dispatching, and awaiting approvals for paper forms can drastically curtail efficiency, acting as a brake on the pace of business activities.

 

Lark Suite: Pioneering Paperless Progress

larksuite mobile and desktop version

Embrace the future with Lark, your gateway to a paperless, efficient business landscape. Here’s how Lark transforms traditional paper-bound operations:

1. Seamless Real-time Collaboration

Lark empowers teams to collaboratively engage with documents and projects, eradicating the age-old practice of circulating printed materials. Every edit, every change is transparently visible. For instance, rather than circulating printed contracts for revisions, teams can converge on Lark for instantaneous collaboration, enhancing speed and coherence.

2. Intuitive Data Dashboards

Lark Base offers a panoramic dashboard, simplifying data tracking and interpretation. Say goodbye to the tedious journey from paper to Excel to visual charts. With features like electronic signatures for purchase orders, Lark not only conserves time but also slashes operational costs.

3. Efficient Automated Workflows

Transition from manual to automated with Lark’s sophisticated workflows. Imagine HR processes devoid of physical forms; Lark makes this a reality, redirecting employee energy towards more strategic endeavors.

4. Secure and Searchable Storage

Lark ensures your documents are not just stored but are easily retrievable and fortified with robust security measures. With granular permission controls, businesses can rest assured that their confidential data remains in safe hands.

In Conclusion

The pitfalls of paper-driven systems are manifold, consuming invaluable resources and time. Lark champions the transition to a digital-first approach, offering a robust digital solution to these challenges. Our platform stands as a testament to the power of real-time collaboration, intuitive data visualization, and streamlined workflows.

One of our esteemed clients encapsulated the Lark experience, recounting the liberating moment of transitioning from a storeroom cluttered with paper archives to a streamlined digital solution.

Step into the future; let Lark’s digital solution redefine your business processes.

Get Started with Lark Collaboration Tools

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