[Latest Updates: 2023]
The modern world is an amazingly interconnected world.
However, these close-knit systems and software also create information security and computer security problems to solve for.
As part of daily life, from driverless cars to smart ACs and lights which can be controlled using an app, even the most basic services like electricity and water supply are “connected”.
This also means information security and computer security have to be top-notch to ensure all the information going around is safe and secure.
Such a hyper connected world is also extremely prone to cybercrimes including cyber attacks, hacking, phishing, malware and ransomware attacks among other things.
Five Important Cyber Attack Statistics to Consider:
- 95% of security breaches are caused by human error. (World Economic Forum)
- 68% of business leaders feel that the level of cybersecurity risks is now increasing. (Accenture)
- On average, five percent of companies’ folders are properly protected. (Varonis)
- 43 percent of all data breaches are insider threats, either intentional or unintentional. (Check Point)
- A total of 22 billion records were exposed in data breaches in 2021. (RiskBased Security)
Businesses of all sizes will continue to face information security risks on a regular basis – the most prominent of which being phishing schemes and malware. Both may be disastrous for unprepared businesses.
What comes to mind is – how one can avoid cyber attacks on corporations, enhance computer security and secure networks from destruction.
9 Best Practices to Adopt Against Cyber Attacks
#1 Educate employees on cyber security.
What one can do to be compliant and safe?
It is recommended to provide regular updates on cyber security, offer training to all employees on how to handle in case of any doubts or risks and tighten up computer security norms internally.
Businesses which are secure, very often, have a dedicated and specialized team to take care of information security and computer security as a function.
Protection awareness training helps employees and IT staff become aware of contemporary computer security protocols.
The cyber protect system helps information security professionals in safeguarding a company’s assets.
When combined cyber security and cloud backup becomes a potent tool in the hands of computer security professional and information security specialists in fighting a battle against cyber criminals.
#2 Configure multi-factor authentication (MFA).
Multi-factor authentication is an effective method of preventing information security breaches and disallowing unwanted users from accessing sensitive data.
MFA, as it is called is also an effective computer security mechanism, for example – having a password and biometrics to lock / unlock a laptop.
One should employ a mix of biometrics, SMS/text messages, emails, and security questions for developing most secure user sign-ins in computer security.
Putting in place additional levels of information security, such as text verification, email verification, or time-based security codes.
#3 Backup and encrypt data
Information security and computer security have never played a more important role than in the last decade or so.
From Teslacrypt which attacked video games, to the infamous WannaCry virus, which brought NHS to a halt for several days while infecting over 200,000 systems in over 150 countries, there has always been a need for encryption, and data backup.
Tools like Veeam protection are preferred by information security professionals while configuring security protocols.
Acronis Backup not only detects, stops, and prevents assaults, but it also allows one to restore data across any environment, allowing their infrastructure to expand, adapt, and innovate without breaking the bank or incurring costly infrastructure changes.
Exabytes Malaysia is an accredited Acronis partner with advanced technical skills to support multiple services including disaster backup solution and cyber protection.
#4 Prevent and defend against cyber attacks
In 2021, there was a 1,885 % rise in ransomware assaults, with computer security vulnerabilities in the healthcare business seeing a 755 % increase.
To avoid such instances it is recommended to deploy cyber security solutions like Acronis protection.
Such tools help in preparing, anticipating and recognizing warning indicators when things don’t seen right.
Identified and learned patterns aid in the classification of threats into whitelist and blacklist categories and appropriate actions for the same would be taken.
The self-defense system of Acronis protection & Acronis Notary will not allow cybercriminals to disrupt the Acronis software, disaster backup solution manages the backup of file content along with the Master Boot Record of Windows-based PCs.
#5 Create a company culture that prioritizes security.
Having a cybersecurity solution may prevent attackers from coming through IT systems and protect against possible computer security breaches.
There are two important stats to consider:
- More than 34% of businesses around the globe are affected by insider threats yearly.
- Over the last two years, the number of insider incidents has increased by 44%.
These facts make it necessary to have a company culture that promotes information security and cybersecurity helps in shaping up the entire organization and creating awareness which helps immensely.
Acronis Education Services can help employees drive data protection, migration, disaster recovery service enablement, provide excellent customer support and easily integrate and run Acronis backup.
#6 Safeguard sensitive data first
Since 2021, business detection of cyber attacks cost companies more than £2.24 million per hour and more than £6 trillion per year.
The speed with which one can avoid and / or overcome cyber security breaches with Acronis protection and restore the data has become the need of hour for companies wanting to have robust information security and computer security protection.
Even a tiny exploit within a large IT setup has the ability to corrupt or destroy large-scale database setups and data stored in devices.
It is ideal to encrypt all sensitive data, including customer and employee information, as well as any corporate data with the help of disaster backup solutions.
#7 Conduct routine audits
Although one cannot completely eliminate the danger of cyber assault, one may implement procedures of regularly monitoring and analyzing the cyber security with tools like Acronis protection.
This tool guarantees that the computer security system in place is functional.
Acronis protection helps detect flaws if any and strengthens ironclad defense without causing considerable disruption to the business.
#8 Battle technology with technology.
According to Capgemini’s latest report on Reinventing Cybersecurity with Artificial Intelligence – 64 % of those surveyed said AI lowers the cost to detect and respond to breaches and reduces the overall time taken to detect threats and breaches by up to 12 percent.”
Acronis Backup is the only active, AI-based anti-ransomware solution in the market that overcomes bots with stronger bots.
It focuses on five layers of integration, safety, accessibility, privacy, and authenticity with the help of Acronis protection and disaster backup recovery mechanism.
#9 Restriction of admin rights
In 2021, 6.2 billion records were leaked from corporations across the world.
One may minimize information security risks by limiting admin access to a small number of employees only.
In the near future cyber attacks are only going to increase and it is recommended to secure the data and apply best information security practices at one’s organization, use security software to increase the computer security.
Summary
Exabytes offers Acronis protection to protect data from cyber attack with a single solution.
It includes anti-malware, anti-virus, and anti-ransomware protection, as well as vulnerability assessment and one-click Acronis backup.
Connect with us to learn more.
How to Adopt Against Cyber Attacks
#1 Educate employees on cyber security.
#2 Configure multi-factor authentication (MFA).
#3 Backup and encrypt data
#4 Prevent and defend against cyber attacks
#5 Create a company culture that prioritizes security.
#6 Safeguard sensitive data first
#7 Conduct routine audits
#8 Battle technology with technology.
#9 Restriction of admin rights
Related article: Ransomware Attacks – From A Malaysian Legal Perspective





![Teamwork Made Simple: How SMEs in Malaysia Stay Organised with Google Workspace Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised [Image] Discover how Malaysian SMEs use Google Workspace to stay organised and work like corporates. Learn teamwork hacks for proposals, spreadsheets, and project tracking. Boost productivity, save time, and simplify collaboration with Exabytes Google Workspace solutions. Targeted Keywords: Google Workspace Malaysia, Google Workspace for SMEs, teamwork with Google Workspace, Google Workspace collaboration tools, SMEs productivity tools Malaysia, project tracking with Google Workspace, Exabytes Google Workspace solutions Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised Running a small or medium enterprise (SME) in Malaysia often means juggling multiple roles at once — handling sales proposals, updating financial spreadsheets, managing HR files, and following up on client emails. Without the right tools, these daily tasks quickly become scattered across WhatsApp chats, email attachments, and endless file versions. This is where Google Workspace comes in. Designed as an all-in-one productivity suite, it helps SMEs streamline teamwork so even small teams can operate with the efficiency of large corporations. 👉 In this article, we’ll explore: - Why staying organised is critical for SMEs. - Real-life scenarios where Workspace improves teamwork. - How proposals, spreadsheets, and projects get done faster. - Extra features beyond Gmail, Docs, and Sheets. - A Malaysian SME case study. - The importance of security and trust. - Why Exabytes is the right partner for local businesses. --- Why Organisation Matters for SMEs Organisation is not just about being neat — it directly affects profit and growth. According to a study, unclear communication and disorganisation cost teams 20–30% of their productivity. For SMEs in Malaysia, where teams are often small and resources limited, this impact is even greater. Consider this: - A delayed proposal can mean losing a valuable client. - A duplicated spreadsheet entry may create cash flow miscalculations. - Misplaced documents can slow down regulatory compliance. By adopting structured tools like Google Workspace, SMEs can: - Share and edit files in real-time without confusion. - Keep communication centralised, reducing reliance on messy WhatsApp groups. - Track tasks and projects systematically. - Build a professional image when engaging clients and partners. --- Scenario 1: Sharing Proposals Without the Chaos Imagine a sales executive at a Kuala Lumpur-based SME preparing a proposal for a major client. Traditionally, the process involves: 1. Drafting the proposal in Microsoft Word. 2. Emailing the attachment back and forth for edits. 3. Managers reviewing different versions simultaneously. 4. Confusion about which “final_v2.docx” is the actual final version. With Google Docs in Workspace, this chaos disappears: - Multiple teammates can edit and comment in real-time. - The manager can approve changes instantly without version clashes. - A single live link is shared with the client, avoiding outdated attachments. For SMEs, faster proposals mean a higher chance of closing deals ahead of competitors. --- Scenario 2: Collaborating on Spreadsheets Made Easy Finance and operations teams often depend heavily on spreadsheets. But with manual file sharing, version mismatches and calculation errors are common. With Google Sheets, SMEs benefit from: - Live updates: everyone works on the same file simultaneously. - Data integrity: built-in change history reduces the risk of accidental deletion. - Advanced features: pivot tables, charts, and even integration with external data sources. - Access control: sensitive data is view-only for some, editable for others. 📍 Example: A Penang-based SME tracks supplier payments and client invoices in Google Sheets. When a team member updates a supplier’s payment status, the finance manager sees it in real-time. No delays, no duplicate records. 💡 Supporting Research: A PwC report found that while digital tools can boost productivity, clarity in digital processes is essential for improving employee morale and reducing workplace stress. --- Scenario 3: Tracking Projects Like a Corporate Giant One of the biggest struggles for SMEs is managing multiple ongoing projects without expensive software. Google Workspace makes this simple by combining Google Drive, Google Calendar, and Google Meet. - Project files are stored in shared Drives, eliminating scattered folders on personal laptops. - Deadlines are synced to Google Calendar, with automated reminders. - Weekly check-ins are held on Google Meet, where teams can update progress directly from linked Docs and Sheets. 📍 Example: A Johor-based creative agency uses Workspace to manage multiple client campaigns. Each campaign has its own shared Drive folder, with timelines tracked on Calendar. The team no longer spends hours asking “who has the latest file?” — everything is in one central place. 💡 Research Insight: A report by International Data Corporation (IDC) sponsored by Google found that organisations using Google Workspace gained significant productivity benefits, including an average reduction in project delivery time compared to traditional methods. --- Beyond the Basics: Features SMEs Often Overlook Many SMEs in Malaysia still think Workspace is only about Gmail, Docs, and Sheets. But it offers much more: - Smart Canvas: assign tasks, insert checklists, and tag teammates directly inside Docs or Sheets. - Google Chat Spaces: structured, searchable team chatrooms — a more professional alternative to WhatsApp groups. - App Integrations: connect Workspace with Asana, HubSpot, or Trello to create a central hub for all work. - Forms & Surveys: quickly gather staff feedback or client inputs without relying on third-party tools. These features transform Workspace into more than just a productivity suite — it becomes a complete SME management platform. --- Case Study: Malaysian SME Scaling Faster with Workspace A Johor Bahru-based e-commerce SME adopted Google Workspace after struggling with scattered tools (email on one platform, Dropbox for storage, Trello for tasks). Within six months: - Proposal turnaround dropped from 3 days to 1 day. - Finance reporting errors decreased by 40%. - Meetings became shorter and more effective as updates were visible in Docs and Sheets before calls. - Team onboarding improved as new hires could access all resources in one shared Drive. This shift helped the SME appear more structured to partners and investors — a critical factor in securing funding. --- Security and Trust — Even for Small Teams SMEs are often targets of cyberattacks due to weaker security setups. A 2024 report by Lockbaud indicates that small companies experience a 350% increase in social engineering attacks compared to larger organisations. With Workspace, SMEs benefit from enterprise-grade security without the costs: - TLS encryption for email. - Two-step verification for accounts. - Admin controls for file sharing and device access. - Data Loss Prevention (DLP) to prevent accidental leaks. This means even a small 5-person team can have the same protection as a multinational corporation. --- Why Malaysian SMEs Choose Exabytes for Workspace While Workspace itself is powerful, implementing it correctly can be tricky. That’s where Exabytes steps in: - Migration support: move old emails and files without disruptions. - Local support: 24/7 assistance from Malaysia-based teams. - Affordable pricing: plans customised for SMEs. - Training & onboarding: ensuring staff adopt the tools effectively. For Malaysian SMEs, this local support makes all the difference in achieving smooth digital transformation. --- Conclusion For SMEs, staying organised isn’t just about efficiency — it’s about survival and growth. With Google Workspace, small teams can: - Share proposals seamlessly without version confusion. - Collaborate on spreadsheets with real-time accuracy. - Track projects like corporate giants. - Leverage security and integrations usually reserved for big enterprises. The result? Faster decision-making, a more professional image, and stronger client trust. In Malaysia’s competitive market, these advantages give SMEs the agility they need to thrive. 👉 Ready to simplify teamwork for your SME? Explore Exabytes Google Workspace solutions today. --- Frequently Asked Questions (FAQ) Here are answers to common questions Malaysian business owners ask about Google Workspace: 1. Why should SMEs in Malaysia use Google Workspace instead of free tools? Free tools like Gmail, Dropbox, or WhatsApp may work initially, but they lack consistency, professionalism, and control. With Workspace, SMEs get a unified system for communication, file storage, and collaboration. This means fewer errors, faster decision-making, and a stronger brand image. For SMEs competing in Malaysia’s crowded market, these small advantages add up. --- 2. How does Google Workspace improve teamwork compared to traditional email attachments? Traditional workflows often involve endless email chains and multiple file versions. With Workspace, all team members edit the same document or spreadsheet in real-time. The “version history” function ensures no data is lost. This means fewer misunderstandings, less back-and-forth, and faster project completion. --- 3. Is Google Workspace too advanced or costly for small businesses? Not at all. Plans start at just a few ringgit per user per month, making it affordable even for micro-SMEs. More importantly, the time and errors saved often outweigh the subscription cost. Plus, Workspace scales easily as the business grows. --- 4. How secure is Google Workspace for SMEs? Very secure. Workspace uses enterprise-grade security, including TLS encryption, two-factor authentication, and AI-driven spam/phishing filters. According to Google Cloud, Workspace blocks 99.9% of spam and phishing attempts before they reach inboxes. This gives SMEs protection usually only accessible to large corporations. --- 5. Can Workspace integrate with the tools I already use? Yes. Google Workspace integrates seamlessly with CRM software like HubSpot, project management tools like Asana, and accounting platforms like Xero. SMEs can keep using their preferred apps while enjoying centralised communication and file management. --- 6. How does Workspace help SMEs present a professional image? Emails from yourname@yourcompany.com look far more credible than free Gmail or Yahoo addresses. Consumers are more likely to trust and buy from businesses with branded email addresses. For Malaysian SMEs, this can be the difference between closing or losing a deal. --- 7. Does Workspace help remote or hybrid teams in Malaysia? Yes. Workspace is cloud-based, so employees can log in from anywhere. Whether staff are in Kuala Lumpur, Penang, or working overseas, they can collaborate seamlessly on Docs, Sheets, and Meet. This is crucial as hybrid work is now the new normal in Asia. --- 8. How does Workspace reduce reliance on WhatsApp groups? Many SMEs in Malaysia still run projects through WhatsApp, leading to lost messages and scattered files. With Google Chat and Spaces, discussions are structured, searchable, and tied directly to files in Drive. This prevents important updates from being buried in casual conversations. --- 9. What happens if my company grows quickly? Workspace scales effortlessly. Adding new staff is as simple as creating new accounts under your domain. Each team member instantly gets access to shared drives, branded email, and collaboration tools. This keeps the organisation consistent as the team expands. --- 10. Can Workspace really save time for SMEs? Yes. Features like Gmail’s Smart Compose and Docs’ AI suggestions help employees write faster and avoid repetitive tasks. Google mentioned that AI across its productivity suite saves its 3 billion users' time. (Google Blog). For SMEs, time saved translates directly into cost savings and faster client responses. --- 11. How does Workspace help with project management? Workspace combines Docs, Sheets, Drive, Calendar, and Meet into a single ecosystem. SMEs can store all project files in shared folders, assign tasks via Docs or Sheets, and schedule deadlines in Calendar. This makes project tracking far simpler compared to juggling multiple third-party apps. --- 12. Is Google Workspace mobile-friendly? Yes. According to DataReportal Malaysia 2024, 96% of Malaysians use the internet via smartphones. Workspace has official apps for Android and iOS, so employees can check emails, join meetings, or update files while on the go. --- 13. Can Workspace improve customer service for SMEs? Absolutely. SMEs can set up specific email addresses such as support@company.com or sales@company.com. This ensures customer queries are directed to the right team, speeding up response times and improving satisfaction. Customers perceive the business as more organised and professional. --- 14. Is it difficult to migrate from Gmail, Yahoo, or Outlook to Workspace? Not with the right support. Google offers migration tools, and Exabytes provides local assistance to transfer emails, contacts, and files safely. This ensures zero downtime, so businesses can continue operating smoothly while upgrading to Workspace. --- 15. How does Exabytes support SMEs using Google Workspace? As an official Google Workspace Partner in Malaysia, Exabytes offers: - Domain setup and email migration. - Training sessions for your staff. - 24/7 local support in English and Bahasa Malaysia. - Affordable SME-friendly pricing plans. This means SMEs don’t just get the software — they get guidance to fully maximise its potential.](https://i0.wp.com/www.exabytes.my/blog/wp-content/uploads/2025/11/5273896e-9703-42cd-8d04-7e9ab092839a.png?resize=218%2C150&ssl=1)



















