原本他的梦想,是要在全马开设百家分行。然而当新零售时代来临,他意识到,原来门市的多寡,并非取决零售生意成败的关键;相比之下,做好线上网店与线下门市的整合才是更重要的事情。
相比市面上其他零售品牌,Hairdepot在新零售方面的起步较早。在新冠肺炎疫情爆发之前,Hairdepot便已开始着手为本身品牌开启数码转型之路,进行线上线下整合。
因此在MCO初期,他们已早有准备,销售业绩上升的速度甚至快得让他们应接不暇,仓库也一度来不及反应。
随着MCO结束,各项技术逐渐成熟,Hairdepot的线上业绩,从疫情前的5%,如今已成长至40%。
创办人Jeff杨俊龙告诉Exabytes新零售团队,新零售系统不仅能帮助品牌经营者更了解客户,也帮助他们大幅度地减低行销成本。

Hairdepot助客户了解头皮,寻找适合的产品
让每一名顾客都能拥有健康靓丽,乌黑柔顺的头发,一直都是Hairdepot的坚持。
Hairdepot 17年创立至今,透过专业的头皮检查,为顾客提供差异化的意见,让顾客更了解自己的头皮与头发之余,也能找到最适合自己的产品。
Hairdepot所销售的产品来自世界各地,当中也有大马本地生产的护发品牌。他们的理念是,要有健康的头皮,才有健康的头发。因此,Hairdepot在选购产品原料时,讲究天然、专业。
杨俊龙补充,HairDepot也会为顾客进行头皮扫描,让顾客了解头皮。
“因此很多头发问题,都和头皮有关。比如脱发,可能是头皮缺水、没有养分。我们了解顾客的头皮问题后,才会推荐最适合的产品。”
不说不知,Hairdepot的前身,原本叫做K Care Shop。杨俊龙的母亲原本也是一名发型师,过去他们以半零售半发廊的方式经营这家品牌。
直到当他们的第8家门市开张时,他们开始意识到,大部分客人都无法从招牌上的店名直接理解他们所贩卖的产品,才开始计划更换名字。
“每一次要解释真的很麻烦,我们想要一个让客人一看就知道在卖什么的店名。所以就有了Hairdepot这个名字,让你一看就知道,这个品牌和护发有关,里面的护发产品应有尽有。”
疫情加速转型
新冠肺炎疫情虽然为企业带来许多负面影响,包括客户无法实体到门市消费,但同时这波疫情也凸显了科技和数码转型的价值,许多企业为了对抗疫情所带来的危机,不得不加速转型,透过科技去克服各种困境。
而这个论述同样适用于描述Hairdepot数位转型的历程上。

实际上,Hairdepot早在2018年杪便开始筹备数码转型,并在2019年初寻求第三方物流公司合作。
然而杨俊龙说,当时大家在这件事情上始终抱持着不急不徐的脚步,因此并没有立即与有关物流公司确立合作关系。
“直到2020年疫情爆发后,销量一下子暴增,Hairdepot因为仓库来不及反应,于是才赶紧联系该物理公司求助。”
“当时的订单真的很多,我们在多方协商下,才终于在MCO实施的6个月后,不再需要自处理包裹。原本我们和物流公司的约定,是一个月大约处理200个包裹,结果到最后是1天1000个包裹。”
坚守初衷;适时改变
对杨俊龙而言,身为一名生意人,最重要的信念,就是无论任何事情,都一定要坚持到底,同时懂得变通,适时地做出改变。
他认为,坚持与改变两者并不冲突。在经营品牌的路上,业者应该坚持创业的目标和初衷,而往往计划永远赶不上变化,因此当挑战和问题出现的时候,就要懂得调整策略,改变经营步伐和方式。
“做企业免不了面对挑战,不可能一帆风顺,所以要秉持信念前进,这是非常重要的事情。”

新零售模式提升效率
杨俊龙分享, Hairdepot在结合新零售之后,他所体会到的益处主要有:
(一)客户管理的优化
HairDepot透过CRM,了解客户的消费习惯,客户平时在线上浏览过的产品,都能掌握的一清二楚。因此,只要有关客户走进门市,店员可以立即知道,客户的喜好,线上产品浏览记录等等资料。
“比如客户曾在线上曾看过什么产品,当时没有立即下单的原因,店员可以基于CRM所提供的这些资料,看看是不是能现场再给客户提供更多的产品资讯,或者更多服务。”

(二)节省营销成本
HairDepot在迈入新零售模式之前,主要是依靠发送手机短信的方式,向客户推送产品信息。
“HairDepot成立这17年来,累积了超过10万笔客户资料。因此,就算每则手机短信低至8分钱,要是一次过发送给10万名客户,那也是一笔庞大的开销,所以过去我们一个月只能发一次短信给客户。”
然而如今落实新零售模式后,HairDepot能透过智慧型手机应用程序,随时与客户保持互动,更直接地与客户进行沟通。
未来展望
透过结合新零售模式,Hairdepot无论在客户消费体验、或者营销,效率有得到大幅度的提升,而这也让他们能更专注地去提高产品的质量。
杨俊龙说,Hairdepot未来的方向,就是要推出更多高质量的产品,并透过更多的第三方渠道贩售。
“我们的目标,是希望让更多消费者能以合宜的价格,与Hairdepot的产品接触。”
杨俊龙补充,他们也计划在近年内透过自动贩卖机的方式,在轻快铁车站、公寓楼下、校园宿舍售卖HairDepot的产品,让民众方便购买,随时都能解决护发问题。
“我们的第三个计划,就是要帮助更多零售商、微商、专业发廊进行代工生产。
HairDepot拥有17年的经验,能为商家们带来有效、稳定的护发配方。透过我们代工生产,商家只需不到4周的时间,就能推出自己的品牌。”
成为我们的零售英雄吧!
每一个零售品牌,背后都有一段伟大的故事。成为我们的零售英雄,让更多人知道你的经历
想了解如何成为我们的零售英雄,现在就预览零售英雄官方网站,阅读其他零售英雄的故事吧!





![Teamwork Made Simple: How SMEs in Malaysia Stay Organised with Google Workspace Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised [Image] Discover how Malaysian SMEs use Google Workspace to stay organised and work like corporates. Learn teamwork hacks for proposals, spreadsheets, and project tracking. Boost productivity, save time, and simplify collaboration with Exabytes Google Workspace solutions. Targeted Keywords: Google Workspace Malaysia, Google Workspace for SMEs, teamwork with Google Workspace, Google Workspace collaboration tools, SMEs productivity tools Malaysia, project tracking with Google Workspace, Exabytes Google Workspace solutions Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised Running a small or medium enterprise (SME) in Malaysia often means juggling multiple roles at once — handling sales proposals, updating financial spreadsheets, managing HR files, and following up on client emails. Without the right tools, these daily tasks quickly become scattered across WhatsApp chats, email attachments, and endless file versions. This is where Google Workspace comes in. Designed as an all-in-one productivity suite, it helps SMEs streamline teamwork so even small teams can operate with the efficiency of large corporations. 👉 In this article, we’ll explore: - Why staying organised is critical for SMEs. - Real-life scenarios where Workspace improves teamwork. - How proposals, spreadsheets, and projects get done faster. - Extra features beyond Gmail, Docs, and Sheets. - A Malaysian SME case study. - The importance of security and trust. - Why Exabytes is the right partner for local businesses. --- Why Organisation Matters for SMEs Organisation is not just about being neat — it directly affects profit and growth. According to a study, unclear communication and disorganisation cost teams 20–30% of their productivity. For SMEs in Malaysia, where teams are often small and resources limited, this impact is even greater. Consider this: - A delayed proposal can mean losing a valuable client. - A duplicated spreadsheet entry may create cash flow miscalculations. - Misplaced documents can slow down regulatory compliance. By adopting structured tools like Google Workspace, SMEs can: - Share and edit files in real-time without confusion. - Keep communication centralised, reducing reliance on messy WhatsApp groups. - Track tasks and projects systematically. - Build a professional image when engaging clients and partners. --- Scenario 1: Sharing Proposals Without the Chaos Imagine a sales executive at a Kuala Lumpur-based SME preparing a proposal for a major client. Traditionally, the process involves: 1. Drafting the proposal in Microsoft Word. 2. Emailing the attachment back and forth for edits. 3. Managers reviewing different versions simultaneously. 4. Confusion about which “final_v2.docx” is the actual final version. With Google Docs in Workspace, this chaos disappears: - Multiple teammates can edit and comment in real-time. - The manager can approve changes instantly without version clashes. - A single live link is shared with the client, avoiding outdated attachments. For SMEs, faster proposals mean a higher chance of closing deals ahead of competitors. --- Scenario 2: Collaborating on Spreadsheets Made Easy Finance and operations teams often depend heavily on spreadsheets. But with manual file sharing, version mismatches and calculation errors are common. With Google Sheets, SMEs benefit from: - Live updates: everyone works on the same file simultaneously. - Data integrity: built-in change history reduces the risk of accidental deletion. - Advanced features: pivot tables, charts, and even integration with external data sources. - Access control: sensitive data is view-only for some, editable for others. 📍 Example: A Penang-based SME tracks supplier payments and client invoices in Google Sheets. When a team member updates a supplier’s payment status, the finance manager sees it in real-time. No delays, no duplicate records. 💡 Supporting Research: A PwC report found that while digital tools can boost productivity, clarity in digital processes is essential for improving employee morale and reducing workplace stress. --- Scenario 3: Tracking Projects Like a Corporate Giant One of the biggest struggles for SMEs is managing multiple ongoing projects without expensive software. Google Workspace makes this simple by combining Google Drive, Google Calendar, and Google Meet. - Project files are stored in shared Drives, eliminating scattered folders on personal laptops. - Deadlines are synced to Google Calendar, with automated reminders. - Weekly check-ins are held on Google Meet, where teams can update progress directly from linked Docs and Sheets. 📍 Example: A Johor-based creative agency uses Workspace to manage multiple client campaigns. Each campaign has its own shared Drive folder, with timelines tracked on Calendar. The team no longer spends hours asking “who has the latest file?” — everything is in one central place. 💡 Research Insight: A report by International Data Corporation (IDC) sponsored by Google found that organisations using Google Workspace gained significant productivity benefits, including an average reduction in project delivery time compared to traditional methods. --- Beyond the Basics: Features SMEs Often Overlook Many SMEs in Malaysia still think Workspace is only about Gmail, Docs, and Sheets. But it offers much more: - Smart Canvas: assign tasks, insert checklists, and tag teammates directly inside Docs or Sheets. - Google Chat Spaces: structured, searchable team chatrooms — a more professional alternative to WhatsApp groups. - App Integrations: connect Workspace with Asana, HubSpot, or Trello to create a central hub for all work. - Forms & Surveys: quickly gather staff feedback or client inputs without relying on third-party tools. These features transform Workspace into more than just a productivity suite — it becomes a complete SME management platform. --- Case Study: Malaysian SME Scaling Faster with Workspace A Johor Bahru-based e-commerce SME adopted Google Workspace after struggling with scattered tools (email on one platform, Dropbox for storage, Trello for tasks). Within six months: - Proposal turnaround dropped from 3 days to 1 day. - Finance reporting errors decreased by 40%. - Meetings became shorter and more effective as updates were visible in Docs and Sheets before calls. - Team onboarding improved as new hires could access all resources in one shared Drive. This shift helped the SME appear more structured to partners and investors — a critical factor in securing funding. --- Security and Trust — Even for Small Teams SMEs are often targets of cyberattacks due to weaker security setups. A 2024 report by Lockbaud indicates that small companies experience a 350% increase in social engineering attacks compared to larger organisations. With Workspace, SMEs benefit from enterprise-grade security without the costs: - TLS encryption for email. - Two-step verification for accounts. - Admin controls for file sharing and device access. - Data Loss Prevention (DLP) to prevent accidental leaks. This means even a small 5-person team can have the same protection as a multinational corporation. --- Why Malaysian SMEs Choose Exabytes for Workspace While Workspace itself is powerful, implementing it correctly can be tricky. That’s where Exabytes steps in: - Migration support: move old emails and files without disruptions. - Local support: 24/7 assistance from Malaysia-based teams. - Affordable pricing: plans customised for SMEs. - Training & onboarding: ensuring staff adopt the tools effectively. For Malaysian SMEs, this local support makes all the difference in achieving smooth digital transformation. --- Conclusion For SMEs, staying organised isn’t just about efficiency — it’s about survival and growth. With Google Workspace, small teams can: - Share proposals seamlessly without version confusion. - Collaborate on spreadsheets with real-time accuracy. - Track projects like corporate giants. - Leverage security and integrations usually reserved for big enterprises. The result? Faster decision-making, a more professional image, and stronger client trust. In Malaysia’s competitive market, these advantages give SMEs the agility they need to thrive. 👉 Ready to simplify teamwork for your SME? Explore Exabytes Google Workspace solutions today. --- Frequently Asked Questions (FAQ) Here are answers to common questions Malaysian business owners ask about Google Workspace: 1. Why should SMEs in Malaysia use Google Workspace instead of free tools? Free tools like Gmail, Dropbox, or WhatsApp may work initially, but they lack consistency, professionalism, and control. With Workspace, SMEs get a unified system for communication, file storage, and collaboration. This means fewer errors, faster decision-making, and a stronger brand image. For SMEs competing in Malaysia’s crowded market, these small advantages add up. --- 2. How does Google Workspace improve teamwork compared to traditional email attachments? Traditional workflows often involve endless email chains and multiple file versions. With Workspace, all team members edit the same document or spreadsheet in real-time. The “version history” function ensures no data is lost. This means fewer misunderstandings, less back-and-forth, and faster project completion. --- 3. Is Google Workspace too advanced or costly for small businesses? Not at all. Plans start at just a few ringgit per user per month, making it affordable even for micro-SMEs. More importantly, the time and errors saved often outweigh the subscription cost. Plus, Workspace scales easily as the business grows. --- 4. How secure is Google Workspace for SMEs? Very secure. Workspace uses enterprise-grade security, including TLS encryption, two-factor authentication, and AI-driven spam/phishing filters. According to Google Cloud, Workspace blocks 99.9% of spam and phishing attempts before they reach inboxes. This gives SMEs protection usually only accessible to large corporations. --- 5. Can Workspace integrate with the tools I already use? Yes. Google Workspace integrates seamlessly with CRM software like HubSpot, project management tools like Asana, and accounting platforms like Xero. SMEs can keep using their preferred apps while enjoying centralised communication and file management. --- 6. How does Workspace help SMEs present a professional image? Emails from yourname@yourcompany.com look far more credible than free Gmail or Yahoo addresses. Consumers are more likely to trust and buy from businesses with branded email addresses. For Malaysian SMEs, this can be the difference between closing or losing a deal. --- 7. Does Workspace help remote or hybrid teams in Malaysia? Yes. Workspace is cloud-based, so employees can log in from anywhere. Whether staff are in Kuala Lumpur, Penang, or working overseas, they can collaborate seamlessly on Docs, Sheets, and Meet. This is crucial as hybrid work is now the new normal in Asia. --- 8. How does Workspace reduce reliance on WhatsApp groups? Many SMEs in Malaysia still run projects through WhatsApp, leading to lost messages and scattered files. With Google Chat and Spaces, discussions are structured, searchable, and tied directly to files in Drive. This prevents important updates from being buried in casual conversations. --- 9. What happens if my company grows quickly? Workspace scales effortlessly. Adding new staff is as simple as creating new accounts under your domain. Each team member instantly gets access to shared drives, branded email, and collaboration tools. This keeps the organisation consistent as the team expands. --- 10. Can Workspace really save time for SMEs? Yes. Features like Gmail’s Smart Compose and Docs’ AI suggestions help employees write faster and avoid repetitive tasks. Google mentioned that AI across its productivity suite saves its 3 billion users' time. (Google Blog). For SMEs, time saved translates directly into cost savings and faster client responses. --- 11. How does Workspace help with project management? Workspace combines Docs, Sheets, Drive, Calendar, and Meet into a single ecosystem. SMEs can store all project files in shared folders, assign tasks via Docs or Sheets, and schedule deadlines in Calendar. This makes project tracking far simpler compared to juggling multiple third-party apps. --- 12. Is Google Workspace mobile-friendly? Yes. According to DataReportal Malaysia 2024, 96% of Malaysians use the internet via smartphones. Workspace has official apps for Android and iOS, so employees can check emails, join meetings, or update files while on the go. --- 13. Can Workspace improve customer service for SMEs? Absolutely. SMEs can set up specific email addresses such as support@company.com or sales@company.com. This ensures customer queries are directed to the right team, speeding up response times and improving satisfaction. Customers perceive the business as more organised and professional. --- 14. Is it difficult to migrate from Gmail, Yahoo, or Outlook to Workspace? Not with the right support. Google offers migration tools, and Exabytes provides local assistance to transfer emails, contacts, and files safely. This ensures zero downtime, so businesses can continue operating smoothly while upgrading to Workspace. --- 15. How does Exabytes support SMEs using Google Workspace? As an official Google Workspace Partner in Malaysia, Exabytes offers: - Domain setup and email migration. - Training sessions for your staff. - 24/7 local support in English and Bahasa Malaysia. - Affordable SME-friendly pricing plans. This means SMEs don’t just get the software — they get guidance to fully maximise its potential.](https://i0.wp.com/www.exabytes.my/blog/wp-content/uploads/2025/11/5273896e-9703-42cd-8d04-7e9ab092839a.png?resize=218%2C150&ssl=1)












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