Retail Hero Chapter 8:AGift With Care
Preface:
With the help of digital transformation, a perfume brand in Malaysia was able to turn a loss into a profit during the pandemic, going from zero income to three times as much.
Before the outbreak of COVID-19, the brand had no practical experience in e-commerce, and they regret not starting earlier, as it would have been easier to adapt to the MCO.
However, the world is unpredictable, and no one could have foreseen the events that took place. With hard work during the pandemic, their efforts have resulted in remarkable success. This experience has also taught them that digital transformation is a long-term effort and the future of business.
Let Exabytes Retail Heroes tell you the story of how a perfume brand went from keeping records of its members manually to using big data to improve the shopping experience of its members and customers.
Companionship for peace of mind; undeterred by challenges; Be the best version of yourself
There are many domestic perfume brands, but for young Malaysian women aged 16-30, AGift With Care is their top choice. According to Wilchard, CEO of AGift With Care, many high-priced perfume brands on the market are too expensive and not accessible to most people. On the other hand, low-priced perfumes are often too strong and overpowering, which can be off-putting.
On the contrary, AGift With Care aims to bring comfort and positive energy to its users through its gentle and familiar scent, accompanying and encouraging users to carry this scent with them throughout their lives.
AGift With Care was founded by Louis in 2010, selling only perfumes in the beginning. Over time, as the brand grew, it expanded its product line to include lotions, shower gels, skin care products, shampoos, conditioners, lip balms, and more.
Wilchard told the Exabytes new retail team that AGift With Care products are named after positive words and phrases, like “Passion” and “Courage”. The intention is to provide customers with encouragement from the product names and packaging and help them face challenges in their daily lives.
“AGift With Care hopes to accompany and give peace of mind to its users in different stages of life, from the academic pressure faced during the student period to the various uncertainties in the workplace, so that everyone can overcome the obstacles and become the best version of themselves,” said Wilchard.
Providing job opportunities for children with special needs
The core value of AGift With Care is caring. In addition to providing positive energy to customers through its products, the brand is also actively involved in charitable activities.
The glass bottle of AGift With Care perfume features beautiful, colorful paintings. These paintings are created by a group of special children. The fragrance not only enchants customers but also helps plant the seed of hope in the hearts of these special artists.
According to Wilchard, AGift With Care currently has collaborations with four charities. These collaborations enable children with special needs to draw designs on product packaging, providing them with job opportunities and allowing them to establish a social presence. Additionally, a portion of the brand’s annual profits will be donated to these collaborative charities.

Stay united to overcome difficulties; AGift With Care’s e-commerce sales tripled
Wilchard joined AGift With Care in 2018, and within just two years, he faced a major challenge: the Covid-19 pandemic. He admitted that the situation was a significant challenge for him and the entire team.
Before the Movement Control Order (MCO), AGift With Care had 16 stores across the country. All of a sudden, overnight, all of its physical stores must close and the company’s profits plummeted to zero. Everyone was in a state of panic. The team tried various methods, including selling through live broadcasts, websites, and e-commerce platforms like Shopee and Lazada. The company’s 70 employees worked tirelessly, often sleeping only three hours a day, in an effort to overcome the effect brought by the MCO.

Luckily, their efforts were not in vain. A week after the Movement Control Order (MCO) was implemented, they successfully took the entire business online. As an e-commerce novice, they slowly achieved success through live broadcasts, platforms, and websites.
“We were constantly exploring and trying. As the team became more proficient in using various technologies and online tools, our e-commerce sales performance grew significantly. This happened even after the end of the MCO. We continued to reach greater heights.”
Today, the e-commerce sales performance of AGift With Care has increased threefold compared to the early stage of the MCO. Their successful transition to e-commerce not only helped the company overcome the challenges posed by the MCO but also allowed them to keep their 70 employees without any layoffs or salary cuts.

The only person who took a salary cut during the MCO period was the company’s founder, Louis, who was determined to protect the company by reducing his salary to zero. His action inspired and boosted the morale of the whole team, which helped everyone do their best even when things got hard during the pandemic.
Digital transformation is the future of retail
AGift With Care’s experience during the MCO acts as a foundation for digital transformation. They realized that digital transformation is a long-term solution to running a successful retail brand. In addition to their presence on platforms like Lazada and Shopee and their own website, AGift With Care has developed its own app and introduced new retail solutions. Today, they are utilizing big data and technology to provide customers with a comprehensive and high-quality online and offline shopping experience.


Wilchard stated that prior to their digital transformation, AGift With Care relied on manual recording of customer information. This method was not only inconvenient but also resulted in issues such as duplicated data and untimely updates of contact information. After undergoing digital transformation, the company now manages customer information through its app and is able to interact more closely with its customers.
According to Wilchard, the AGift With Care app is not limited to just purchase functions. The brand places a greater emphasis on how they can more effectively convey positive energy to their customers and enhance their daily lives.
Moreover, AGift With Care has also installed smart cameras in its stores to collect big data and gain a deeper understanding of each customer’s buying behavior in order to enhance their shopping experience. In the future, the company plans to use artificial intelligence technology to help it grow even more.
Make good use of data to make accurate decisions
Wilchard believes that big data is crucial for the success of retail brands in the future. For example, the data collected by the smart cameras in AGift With Care stores provides insights into key metrics such as the number of people visiting the store, the length of time customers spend in the store, the number of passersby who look at the store, and the conversion rate. This data enables the company to make more informed decisions and guide its development in the right direction.
In the past, retailers often relied on intuition and guesswork to understand their customers. But with big data, we can get a more accurate picture of customer behaviour and preferences. As Wilchard says, “Gone are the days of relying on feelings to estimate customer numbers in the store. Big data allows us to understand what customers think of us and where we can improve.”
Smart cameras provide valuable information about customers, such as the number of people visiting the store each day, how long they stay, and how many passersby looked at the store, as well as the conversion rate. This information helps the store workers make more informed decisions about store decoration, how to improve the shopping experience, product display, and brand expression. The successful winning model can also be replicated in other branches. This is especially important for AGift With Care’s planned expansion to Thailand, Indonesia, Singapore, and Hong Kong over the next three years.”
The truth is…
The key to digitalization is data and information. We can make accurate business decisions when we use data effectively and turn it into useful information.

Be our retail hero now
Every retail brand has a great story behind it. Let’s be our Retail Hero and your experience now.
Preview the Retail Hero official website for more Retail Hero Stories and nominate the retail brand you love.





![Teamwork Made Simple: How SMEs in Malaysia Stay Organised with Google Workspace Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised [Image] Discover how Malaysian SMEs use Google Workspace to stay organised and work like corporates. Learn teamwork hacks for proposals, spreadsheets, and project tracking. Boost productivity, save time, and simplify collaboration with Exabytes Google Workspace solutions. Targeted Keywords: Google Workspace Malaysia, Google Workspace for SMEs, teamwork with Google Workspace, Google Workspace collaboration tools, SMEs productivity tools Malaysia, project tracking with Google Workspace, Exabytes Google Workspace solutions Teamwork Made Simple: How SMEs Use Google Workspace to Stay Organised Running a small or medium enterprise (SME) in Malaysia often means juggling multiple roles at once — handling sales proposals, updating financial spreadsheets, managing HR files, and following up on client emails. Without the right tools, these daily tasks quickly become scattered across WhatsApp chats, email attachments, and endless file versions. This is where Google Workspace comes in. Designed as an all-in-one productivity suite, it helps SMEs streamline teamwork so even small teams can operate with the efficiency of large corporations. 👉 In this article, we’ll explore: - Why staying organised is critical for SMEs. - Real-life scenarios where Workspace improves teamwork. - How proposals, spreadsheets, and projects get done faster. - Extra features beyond Gmail, Docs, and Sheets. - A Malaysian SME case study. - The importance of security and trust. - Why Exabytes is the right partner for local businesses. --- Why Organisation Matters for SMEs Organisation is not just about being neat — it directly affects profit and growth. According to a study, unclear communication and disorganisation cost teams 20–30% of their productivity. For SMEs in Malaysia, where teams are often small and resources limited, this impact is even greater. Consider this: - A delayed proposal can mean losing a valuable client. - A duplicated spreadsheet entry may create cash flow miscalculations. - Misplaced documents can slow down regulatory compliance. By adopting structured tools like Google Workspace, SMEs can: - Share and edit files in real-time without confusion. - Keep communication centralised, reducing reliance on messy WhatsApp groups. - Track tasks and projects systematically. - Build a professional image when engaging clients and partners. --- Scenario 1: Sharing Proposals Without the Chaos Imagine a sales executive at a Kuala Lumpur-based SME preparing a proposal for a major client. Traditionally, the process involves: 1. Drafting the proposal in Microsoft Word. 2. Emailing the attachment back and forth for edits. 3. Managers reviewing different versions simultaneously. 4. Confusion about which “final_v2.docx” is the actual final version. With Google Docs in Workspace, this chaos disappears: - Multiple teammates can edit and comment in real-time. - The manager can approve changes instantly without version clashes. - A single live link is shared with the client, avoiding outdated attachments. For SMEs, faster proposals mean a higher chance of closing deals ahead of competitors. --- Scenario 2: Collaborating on Spreadsheets Made Easy Finance and operations teams often depend heavily on spreadsheets. But with manual file sharing, version mismatches and calculation errors are common. With Google Sheets, SMEs benefit from: - Live updates: everyone works on the same file simultaneously. - Data integrity: built-in change history reduces the risk of accidental deletion. - Advanced features: pivot tables, charts, and even integration with external data sources. - Access control: sensitive data is view-only for some, editable for others. 📍 Example: A Penang-based SME tracks supplier payments and client invoices in Google Sheets. When a team member updates a supplier’s payment status, the finance manager sees it in real-time. No delays, no duplicate records. 💡 Supporting Research: A PwC report found that while digital tools can boost productivity, clarity in digital processes is essential for improving employee morale and reducing workplace stress. --- Scenario 3: Tracking Projects Like a Corporate Giant One of the biggest struggles for SMEs is managing multiple ongoing projects without expensive software. Google Workspace makes this simple by combining Google Drive, Google Calendar, and Google Meet. - Project files are stored in shared Drives, eliminating scattered folders on personal laptops. - Deadlines are synced to Google Calendar, with automated reminders. - Weekly check-ins are held on Google Meet, where teams can update progress directly from linked Docs and Sheets. 📍 Example: A Johor-based creative agency uses Workspace to manage multiple client campaigns. Each campaign has its own shared Drive folder, with timelines tracked on Calendar. The team no longer spends hours asking “who has the latest file?” — everything is in one central place. 💡 Research Insight: A report by International Data Corporation (IDC) sponsored by Google found that organisations using Google Workspace gained significant productivity benefits, including an average reduction in project delivery time compared to traditional methods. --- Beyond the Basics: Features SMEs Often Overlook Many SMEs in Malaysia still think Workspace is only about Gmail, Docs, and Sheets. But it offers much more: - Smart Canvas: assign tasks, insert checklists, and tag teammates directly inside Docs or Sheets. - Google Chat Spaces: structured, searchable team chatrooms — a more professional alternative to WhatsApp groups. - App Integrations: connect Workspace with Asana, HubSpot, or Trello to create a central hub for all work. - Forms & Surveys: quickly gather staff feedback or client inputs without relying on third-party tools. These features transform Workspace into more than just a productivity suite — it becomes a complete SME management platform. --- Case Study: Malaysian SME Scaling Faster with Workspace A Johor Bahru-based e-commerce SME adopted Google Workspace after struggling with scattered tools (email on one platform, Dropbox for storage, Trello for tasks). Within six months: - Proposal turnaround dropped from 3 days to 1 day. - Finance reporting errors decreased by 40%. - Meetings became shorter and more effective as updates were visible in Docs and Sheets before calls. - Team onboarding improved as new hires could access all resources in one shared Drive. This shift helped the SME appear more structured to partners and investors — a critical factor in securing funding. --- Security and Trust — Even for Small Teams SMEs are often targets of cyberattacks due to weaker security setups. A 2024 report by Lockbaud indicates that small companies experience a 350% increase in social engineering attacks compared to larger organisations. With Workspace, SMEs benefit from enterprise-grade security without the costs: - TLS encryption for email. - Two-step verification for accounts. - Admin controls for file sharing and device access. - Data Loss Prevention (DLP) to prevent accidental leaks. This means even a small 5-person team can have the same protection as a multinational corporation. --- Why Malaysian SMEs Choose Exabytes for Workspace While Workspace itself is powerful, implementing it correctly can be tricky. That’s where Exabytes steps in: - Migration support: move old emails and files without disruptions. - Local support: 24/7 assistance from Malaysia-based teams. - Affordable pricing: plans customised for SMEs. - Training & onboarding: ensuring staff adopt the tools effectively. For Malaysian SMEs, this local support makes all the difference in achieving smooth digital transformation. --- Conclusion For SMEs, staying organised isn’t just about efficiency — it’s about survival and growth. With Google Workspace, small teams can: - Share proposals seamlessly without version confusion. - Collaborate on spreadsheets with real-time accuracy. - Track projects like corporate giants. - Leverage security and integrations usually reserved for big enterprises. The result? Faster decision-making, a more professional image, and stronger client trust. In Malaysia’s competitive market, these advantages give SMEs the agility they need to thrive. 👉 Ready to simplify teamwork for your SME? Explore Exabytes Google Workspace solutions today. --- Frequently Asked Questions (FAQ) Here are answers to common questions Malaysian business owners ask about Google Workspace: 1. Why should SMEs in Malaysia use Google Workspace instead of free tools? Free tools like Gmail, Dropbox, or WhatsApp may work initially, but they lack consistency, professionalism, and control. With Workspace, SMEs get a unified system for communication, file storage, and collaboration. This means fewer errors, faster decision-making, and a stronger brand image. For SMEs competing in Malaysia’s crowded market, these small advantages add up. --- 2. How does Google Workspace improve teamwork compared to traditional email attachments? Traditional workflows often involve endless email chains and multiple file versions. With Workspace, all team members edit the same document or spreadsheet in real-time. The “version history” function ensures no data is lost. This means fewer misunderstandings, less back-and-forth, and faster project completion. --- 3. Is Google Workspace too advanced or costly for small businesses? Not at all. Plans start at just a few ringgit per user per month, making it affordable even for micro-SMEs. More importantly, the time and errors saved often outweigh the subscription cost. Plus, Workspace scales easily as the business grows. --- 4. How secure is Google Workspace for SMEs? Very secure. Workspace uses enterprise-grade security, including TLS encryption, two-factor authentication, and AI-driven spam/phishing filters. According to Google Cloud, Workspace blocks 99.9% of spam and phishing attempts before they reach inboxes. This gives SMEs protection usually only accessible to large corporations. --- 5. Can Workspace integrate with the tools I already use? Yes. Google Workspace integrates seamlessly with CRM software like HubSpot, project management tools like Asana, and accounting platforms like Xero. SMEs can keep using their preferred apps while enjoying centralised communication and file management. --- 6. How does Workspace help SMEs present a professional image? Emails from yourname@yourcompany.com look far more credible than free Gmail or Yahoo addresses. Consumers are more likely to trust and buy from businesses with branded email addresses. For Malaysian SMEs, this can be the difference between closing or losing a deal. --- 7. Does Workspace help remote or hybrid teams in Malaysia? Yes. Workspace is cloud-based, so employees can log in from anywhere. Whether staff are in Kuala Lumpur, Penang, or working overseas, they can collaborate seamlessly on Docs, Sheets, and Meet. This is crucial as hybrid work is now the new normal in Asia. --- 8. How does Workspace reduce reliance on WhatsApp groups? Many SMEs in Malaysia still run projects through WhatsApp, leading to lost messages and scattered files. With Google Chat and Spaces, discussions are structured, searchable, and tied directly to files in Drive. This prevents important updates from being buried in casual conversations. --- 9. What happens if my company grows quickly? Workspace scales effortlessly. Adding new staff is as simple as creating new accounts under your domain. Each team member instantly gets access to shared drives, branded email, and collaboration tools. This keeps the organisation consistent as the team expands. --- 10. Can Workspace really save time for SMEs? Yes. Features like Gmail’s Smart Compose and Docs’ AI suggestions help employees write faster and avoid repetitive tasks. Google mentioned that AI across its productivity suite saves its 3 billion users' time. (Google Blog). For SMEs, time saved translates directly into cost savings and faster client responses. --- 11. How does Workspace help with project management? Workspace combines Docs, Sheets, Drive, Calendar, and Meet into a single ecosystem. SMEs can store all project files in shared folders, assign tasks via Docs or Sheets, and schedule deadlines in Calendar. This makes project tracking far simpler compared to juggling multiple third-party apps. --- 12. Is Google Workspace mobile-friendly? Yes. According to DataReportal Malaysia 2024, 96% of Malaysians use the internet via smartphones. Workspace has official apps for Android and iOS, so employees can check emails, join meetings, or update files while on the go. --- 13. Can Workspace improve customer service for SMEs? Absolutely. SMEs can set up specific email addresses such as support@company.com or sales@company.com. This ensures customer queries are directed to the right team, speeding up response times and improving satisfaction. Customers perceive the business as more organised and professional. --- 14. Is it difficult to migrate from Gmail, Yahoo, or Outlook to Workspace? Not with the right support. Google offers migration tools, and Exabytes provides local assistance to transfer emails, contacts, and files safely. This ensures zero downtime, so businesses can continue operating smoothly while upgrading to Workspace. --- 15. How does Exabytes support SMEs using Google Workspace? As an official Google Workspace Partner in Malaysia, Exabytes offers: - Domain setup and email migration. - Training sessions for your staff. - 24/7 local support in English and Bahasa Malaysia. - Affordable SME-friendly pricing plans. This means SMEs don’t just get the software — they get guidance to fully maximise its potential.](https://i0.wp.com/www.exabytes.my/blog/wp-content/uploads/2025/11/5273896e-9703-42cd-8d04-7e9ab092839a.png?resize=218%2C150&ssl=1)


















