Task lists are great for assigning work, but they are hard to analyse.
Syncing a Lark task list into a Base table gives you a live copy of your tasks that you can archive, filter, chart, and track over time.
You can also bring several task lists together in one place, which makes it easier to see progress across teams.
Note: You must have manage permission for the base to set up task list syncing. If the person who created a sync loses their manage permission, the sync becomes invalid and cannot be reactivated. In that case, create a new sync.
How to Sync a Task List to a Base
Step 1: Open the Integration Center
Open the base, click New in the lower-left corner, and select Import/Sync Data > Integration Center.
In the pop-up, search for Lark Tasklist, hover over it, and click Use.
Step 2: Choose the Task List
Click Configure, select the task list you want to sync, and click Next.
Note: You can only select task lists for which you have view, edit, or manage permission.
Step 3: Choose Fields and Sync Frequency
Select whether to sync all fields, including fields added in the future, or only specific fields. Turn on Automatic sync (every hour) if you want the task list to update the table hourly.
Step 4: Save and Sync
Click Save and Sync. Lark Base creates a new table marked with a lightning icon. By default, the table name matches the task list name.
Managing a Synced Table
Click the ⋮ icon on the right side of the synced table to choose from these actions:
- Rename Table: Change the table name from the default task list name.
- Duplicate Table: Make a copy of the table. The duplicate is not synced to the data source.
- Sync Data: Manually sync the latest data without waiting for the hourly sync.
- Edit Configuration: Change which fields to sync or the sync time range.
- Remove Sync: Stop syncing. The data already in the table is kept, but updates from the task list no longer arrive.
Practical Use Cases for SMEs and Startups
- Central project overview: Sync each team’s task list into one base and view all of them together.
- Progress reporting: Build charts on top of the synced table to show completion status.
- Task archiving: Keep a record of completed work after it is cleared from the task list.
- Workload analysis: Filter and group synced tasks to see how work is spread across the team.
Frequently Asked Questions (FAQ)
Can I edit task list data that has been synced to Lark Base?
No. Synced data is read-only in the base, so changes need to be made in the task list itself.
Will changes in my task list update the base automatically?
Yes, if Automatic sync is turned on, updates sync every hour. You can also select Sync Data from the table’s more actions menu to update straight away.
Can I sync more than one task list to the same base?
Yes. Each task list gets its own synced table in the base.
How are repeating tasks recorded in the base?
Each occurrence becomes a separate record. A repeating task syncs as one record when it is created, and once it is completed, the next occurrence is generated and synced as a new record.
Can I sync individual tasks instead of a whole task list?
No. Only task lists can be synced to a base, so add the tasks to a task list first.
What happens to the data if I remove the sync?
The data already in the table is kept, but it no longer receives updates from the task list.
Turn Task Lists Into Trackable Data
Once your task lists sync into Lark Base, they stop being isolated to-do lists and become data you can measure, share, and report on with almost no manual effort.
Ready to Power Your Business with Lark?
Lark Base is just one part of an all-in-one platform that brings messaging, meetings, documents, approvals, and automations together for your entire team.
As the Platinum Partner for Lark in Malaysia, Exabytes offers tailored Lark plans, hands-on onboarding, and dedicated local support to help your team turn everyday tasks into clear progress reports.
