If your team handles reimbursements, project approvals, or contract applications through Lark Approval, you can now bring all of that data straight into a Base.
By syncing Lark Approval data to Lark Base, you get a single, organised place to track, filter, and report on every approval — no manual copying required.
This guide walks you through how to set up the sync, configure your synced table, and keep everything up to date automatically.
Why Sync Lark Approval Data to Base?
Lark Approval is great for processing requests, but reviewing them in bulk or analysing trends is far easier inside a Base. Syncing the two gives you:
- One source of truth: Track reimbursements, project approvals, and contract applications together in one table.
- Powerful organisation: Filter, group, and build dashboards on top of your approval data.
- Always up to date: With automatic sync, your Base refreshes every hour without anyone lifting a finger.
How to Set It Up
Step 1: Start the Sync
- Open your Base.
- Click Sync Data From (bottom left), then select Lark Approval.
Step 2: Configure Settings
- Choose the Approval Process you want to sync (for example, “Contract Signing Approval”).
- Select the date range, then click Next.
Step 3: Select Fields
- Pick which data fields to sync — choose all fields (including ones added in the future) or only specific fields.
- Turn on Automatic Sync to keep your data fresh every hour.
- Click Save and Sync.
How to Configure the Synced Table
Once your data is synced, click the More actions icon (three dots) on the table tab to access these options:
- Rename Table: Renames the table.
- Duplicate Table: Makes a copy of the table (this copy will not be synced).
- Sync Data: Manually syncs data immediately.
- Sync Setup: Opens settings to select new fields, change date ranges, and more.
- Remove Sync: Stops the sync. Existing data remains, but new data will not be added.
- Delete Table: Deletes the table entirely.
Note: The new table will be read-only for synced data. You can add new fields, but you cannot edit the synced approval records directly in Base.
Practical Use Cases for SMEs and Startups
- Reimbursement tracking: Sync expense claims to a Base and build a dashboard showing pending, approved, and rejected claims at a glance.
- Contract management: Keep every contract signing approval in one table, filtered by status and signing date.
- Project approvals: Monitor project sign-offs across departments and spot bottlenecks in your approval flow.
- Leave and HR requests: Centralise approved leave or HR requests for easy reporting and headcount planning.
Tips for a Smooth Sync
- Sync only what you need: If you do not need every field, choose specific fields to keep your table clean and focused.
- Use automatic sync for live tracking: Turn it on whenever you want an always-current view without manual refreshes.
- Add your own fields for analysis: Since synced records are read-only, add separate fields (like notes or tags) for any extra context your team needs.
- Build a dashboard on top: Once your approval data is in Base, a dashboard turns it into clear, visual insights for management reporting.
Frequently Asked Questions (FAQ)
How do I sync Lark Approval data to a Base?
Open your Base, click Sync Data From at the bottom left, and select Lark Approval. Choose the approval process and date range, select your fields, turn on automatic sync if you want hourly updates, then click Save and Sync.
Can I keep the synced data up to date automatically?
Yes. Turn on Automatic Sync during setup, and your Base will refresh with any changes from the data source every hour.
Can I edit synced approval records in Base?
No. The synced table is read-only for synced data. You can add new fields of your own, but you cannot directly edit the synced approval records.
What happens if I remove the sync?
Removing the sync stops new data from being added, but the existing data remains in your table. This is useful when you want to keep a snapshot without further updates.
What kinds of approvals can I sync?
You can sync any approval process, making it ideal for reimbursements, contract signing, project approvals, leave requests, and other business workflows.
Bring Your Approvals and Data Together
Syncing Lark Approval data to Base removes the gap between processing requests and analysing them.
For SMEs and startups, it means less manual copying, fewer errors, and a single organised view of every approval your business handles — ready for filtering, reporting, and smarter decisions.
Ready to Power Your Business with Lark?
Lark Approval and Lark Base are just two parts of an all-in-one platform that brings messaging, meetings, documents, approvals, and automations together for your entire team.
As the Platinum Partner for Lark in Malaysia, Exabytes offers tailored Lark plans, hands-on onboarding, and dedicated local support to help your team connect and automate their workflows.
