Google Workspace is the business and enterprise version service offering customers scope for managing business data.
In addition to extended feature offerings, Google Workspace allows its users to have custom email domain names operated over the Google platforms.
Thousands of organizations are using Google Workspace solutions for the office productivity tools like email, calendars, drive for data storage, and the office productivity tools like Google Docs, and Google Calendar.
Clients tend to prefer enterprise solutions like Google Workspace with the trust in the reliability, security, and service support.
However, there are certain nuances of using the Google Workspaces which the clients must be vigilant about.
Primarily, in the case of cloud backup, there are some grey areas wherein the users need to understand the intricacies.
While the cloud backup system offered by Google is available for use with Google Workspace services, there are still some limitations in the service, and there are instances, wherein the users will fail to retrieve the data from the Google Workspace systems.
Cloud backup is essential for businesses that use Google Workspace, but it comes with its own set of challenges. Here are some of the challenges that users may face:
1. Limited Time Google Backup
Google Workspace only retains deleted data in its trash folder for 30 days. After this time, the data is permanently deleted. This limited retention period can be a significant challenge for businesses that need to retain data for longer periods.
Additionally, if a business has a large volume of data and the assigned space in Google Workspace is full, they must prioritize the data to be backed up or move the non-priority data to an alternative location.
In such instances, accessing old data moved from cloud backup can be challenging.
2. Protection Issued for Human Errors
One of the most significant challenges of cloud backup solutions is the protection against human errors. If there is any mistaken deletion of data or omission, recovery for such data is a cumbersome process.
As the backup system takes data backup periodically, undoing deletions in real-time instances from the cloud backup is not always possible. It is crucial to address such issues effectively to ensure the right process outcomes.
3. Protection from the Cyber Attacks
The threat of cyber-attacks on cloud solutions and enterprise systems is high. If businesses encounter ransomware attacks or other types of cyber breaches, Google Workspace can switch to backup systems and manage the data from alternative systems.
However, if the intrusions are at the application level, and the data in the cloud backup is corrupted, there is hardly any scope for Google Workspace to handle the challenges.
4. Vendor Lock-in and Data Migration Issues
Businesses must ensure that there are appropriate SLAs on vendor lock-in conditions. If the service is terminated early, it can be challenging for businesses, especially if there is no backup.
Moreover, when SMBs decide to migrate from Google Workspace to other vendors, the data migration process is supported, but there is a limitation on how much data can be transferred per day.
Users may not be able to download the data fully in one go, which becomes a significant challenge when they need a copy of their complete data.
Therefore, it is crucial to ensure that there are adequate and alternate cloud-to-cloud backup solutions up and running, which can ensure data backup regularly.
5. Alternate Back-Up Solutions
As everyday backup into such systems is a tedious process and redundancy, the data is backed up on a periodical timeframe. However, the two challenges in such process are if the physical data servers or storage devices get damaged physically or get corrupted, the whole backup is compromised.
Even the possibilities of failing to back up the data regularly or randomized cloud data backup challenges might creep up due to the extensive human intervention in the process.
Knowing the challenges, there is a need for businesses to ensure there is the right kind of system wherein the cloud-to-cloud backup system is up and running.
Unless there is systematic backup wherein even the data from the Google Workspace is backup using the cloud backup, the challenges and threats are imminent in some propositions.
Some of the modern cybersecurity solutions have the potential tools and systems wherein even the data from the SaaS applications such as Slack, Amazon Web Services and Canva are managed with proper cloud backup plans.
Depending on the sensitivity and impact of the data, if the SMBs can choose the right kind of data backup plans for Google Workspace and other such SaaS applications, it can help in managing the data protection more effectively.
6. Limited data recovery options
While Google Workspace does offer some backup and recovery options, they may not be sufficient for all businesses.
For example, if a business has a significant amount of data to recover, the process may be time-consuming and complicated. Additionally, if there are any issues with the backup system, businesses may find it challenging to recover their data.
7. Compliance challenges
Depending on the industry, businesses may need to comply with specific regulations and guidelines related to data backup and security.
These requirements may not be fully met by Google Workspace’s backup and recovery solutions, which can make it difficult for businesses to meet their compliance obligations.
8. Limited control over data
Google Workspace’s backup and recovery solutions may not provide businesses with enough control over their data. For example, businesses may not be able to specify how often data is backed up, or which data is backed up.
This lack of control can create significant challenges for businesses that need to ensure their data is adequately protected.
7. Cost
Google Workspace’s backup and recovery solutions may not be cost-effective for all businesses, especially those with large amounts of data. Businesses may need to invest in additional backup and recovery solutions, which can add to their overall costs.
Exabytes x Acronis Backup for Google Workspace
Reach out to the Exabytes Malaysia team to understand the facets of cloud backup solutions for Google Workspace.
Exabytes offers Acronis backup for Google Workspace – a combination of best online collaboration with solid cyber security fortified cloud backup for all data from within Google Workspace.
Talk to an Exabytes expert to know more about Acronis Cyber Protect can be a resourceful and how best can you optimize cloud-to-cloud backup solution for your own business data.
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