Google Workspace Business Collaboration Tools: The 2024 Complete Guide For Malaysian

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Collaborate Effortlessly with Google Workspace

What is Google Workspace?

Google Workspace (formerly known as “G Suite”) is the new set of tools for business collaboration from Google. It is subscription-based, with different pricing plans that offer varying sets of features tailored to different types of organizations.

By using Google Workspace, team collaboration will become much simpler and easier thanks to effective collaboration and seamless work delivery.   

Today, Google Suite’s online collaboration tools – Gmail, Google Drive, Google Docs, Google Sheets, Google Meet, and Google Slides – are popular with business people.

It is used by countless companies all over the world.  

How does Google Workspace work? 

Google Workspace is a suite of software and cloud computing, productivity, and collaboration tools put together and provided to businesses as a whole. 

Most small and medium-sized businesses (SMBs) use GWS to create, share, and build their businesses from scratch.

These online collaboration tools have the power to simplify your business requirements.  

With G Suite, you have access to business solutions and tools that let you work with other users on multiple projects and get all of your work done. 

In 2020, GWS was installed 3.8 million times. In the following year (2021), that number rose to 4.8 billion, a significant growth in the number of users. 

The new version of G Suite is known for its flexible pricing plans, which start as low as S$6.00 per user per month.

Exabytes Malaysia offers these online collaboration tools at a competitive price (also comes with a free domain and backup). 

 

Understanding the Key Differences Between G Suite vs. Google Workspace

Features GSuite Free Google Workspace
Branding and
Marketing
No professional email available, all emails are @gmail.com Option for a professional email with custom company or business domain such as @companyZ.com, serving as an affordable branding tool
Business
Administration
– Single user login with one password
– User who logs in has full access to all data
– No ability to create separate user accounts
– Easy creation and management of users, with individual accounts and passwords for each user
– Ability to set tiered access rights and access management
– Ability to create a company address book and shared mail groups
Storage 15GB (not pooled) 30GB to 2TB per user, pooled storage
Collaboration – Limited to single user access, resulting in no shared drives or calendars
– Lack of capability to track edits made by multiple users
– Maximum of 300 users allowed

– Real-time collaboration with easy tracking of edits among users
– Ability to schedule meetings, book facilities/devices, and collaborate on shared drives and calendars

Information
Security
– Single log-in with one password for all accounts
– Lacks a mobile access management system
– Unable to set external sharing restrictions
– Multi-user login with individual passwords for each user
– Ability to set password and mobile device management policies for some packages
– Capable of creating external sharing and access restrictions
– Provides access and activity logs for each user
Support – Lack of support
– Unable to manage multiple domains
– Round-the-clock technical support
– Seamless management of multiple domains

 

Google Workspace Tools Application List

Whether you have a small business, a medium-sized business, or a large business, Google Workspace helps enhance your collaboration teamwork by using online collaboration tools.

The collaboration tools include custom business email for your business and collaboration teamwork tools like Google Meet, Google Chat, Google Docs, Gmail for Business, Google Sheets, Google Slides, Google Calendar, Google Sites, Google Forms, Google Drive, Google Hangouts, Google Keep, Google Currents, Google Vault, Google Admin, Jamboard and Google Workspace Marketplace.

The Common Features of the Google Workspace Applications Shouldn’t Be Missed 

Why Businesses Should Use Collaboration Tools?

  • Affordable cloud based collaboration solutions 
  • With Google Suite, you and your team can work together in real-time
  • Integration of Google Workspace with CRM and third-party such as FreshSales CRM
  • Administrator benefits and admin console
  • Keep your business records safe

1. Share and Create

Google Workspace allows you to work with multiple users at a time.

You can share and co-create with other users and ensure team collaboration without having to sign in to a Google account.

Follow these four steps to work together:

  • Create a file through the drive or add any documents you already have.
  • In your Google Suite, click “Share” and invite the people using the address of the project group.
  • Grant different access to different team members: comment, edit, or view only.
  • Click ‘Done‘.

By using Google Drive, Google Sheets, Google Slides, and Google Docs, you can share and create effectively. 

2. Application Control 

The Google Suite tools are safe for business use because each application’s privacy can be controlled. In Google Workspace, you can change the permission settings for each app on its own.

With multiple users on the team working on the system, it is important to control the app’s security.

With Google Suite application, there are no worries. It allows you to give specific users permission in just four easy steps:

  1. Visit “Google Groups” and sign in.
  2. Click” the name of the group and go to “settings“.
  3. Find each candidate’s permission settings and give them the permission they need to use Google Suite apps.
  4. Just click “save changes.

This helps make sure that the settings are customized so that only the right people can access the applications. 

3. Voice Typing 

Google Workspace lets people talk to each other instead of typing for hours. Google Docs allows you to dictate your voice in more than 60 different languages.

This online collaboration tool from the Google Suite helps its users be more efficient and productive.

Google Workspace can also help you speed things up by helping you with punctuation, commands, and layouts.

Go hands-free! Sign up with Exabytes to use the cool online collaboration tools features!

4. Effective Translations 

With the help of these powerful collaboration tools, businesses that wish to expand overseas don’t have to worry about cultural barriers.

This is because Google Suite can translate to over 100 languages, making it easier to get past language barriers.

This has helped teams from all over the world work together better and overcome cultural differences.

To get started, go to Add-ons > Translate > Choose Languages in your Google Workspace Console.

5. Personalization

It doesn’t matter if you run a large business or a small to medium-sized business (SMB), personalization is always a must.

With Google Suite, you can achieve personalization easily. 

A selection of Google Workspace plans can fit your business requirements and goals.

Related article: Must Know 25 Google Workspace Tips & Tricks

 

Google Workspace Pricing and Plans (Save 50% for First Sign Up)

Google Workspace Business Starter Google Workspace Business Standard  Google Workspace Business Plus
Business Starter is the best Google Suite pricing plan for new businesses that require a free domain and a free 50GB backup. Business Standard is for medium-sized businesses with a rewarding turnover and requires more storage and team collaboration – it comes with a free domain and a free 50GB backup. Business Plus is best for large-scale enterprises that require a secure vault to keep their business data – it comes with a free domain and a free 50GB backup.
30GB cloud storage per user in the G suite. 2TB per user cloud storage 5TB cloud storage in Google Suite
100+ users 150+ users 500+ users
Available at just RM11.99/user/month. It is the lowest and most valued G suite pack. Available at just RM23.99/user/month. Economical Google Workspace for business use. Available at RM71.99/user/month only. Get advanced solutions for your reputable business.

 

How Can I Buy Google Workspace Collaboration Tools?

You have the option to purchase either directly from Google using a credit card or through a Google Workspace reseller in Malaysia.

  1. Visit Exabytes Google Workspace Malaysia here
  2. To find a Google Workspace business plan, click “View Plans“.
  3. Read the details of each package pricing plans and then click “Order Now“.
  4. Contact our team if you have more questions about the online collaboration tools.

 

The Comprehensive Guide to Utilizing Google Workspace Applications in Your Field

Follow our guide on how to make optimal use of Google Workspace tools, tailored to meet the specific requirements or obstacles encountered by people or organizations in a particular geographic location or area of expertise.

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Still unsure which plan is best for you? Contact Exabytes and our helpful consultants will be happy to assist you. 

Contact Us & Learn More Now

Related article:

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