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Front Office Assistant

Talents Wanted!

We’re a company that is growing rapidly by the day, nurturing and grooming our team to achieve their career dreams. We are constantly on the lookout for exceptionally talented and passionate individuals to join our big family. If you’re one who is passionate, hardworking with drive, and wants to advance your career, there’s no better home for your potential than Exabytes!

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Front Office Assistant

  • Penang
  • Full Time
  • Human Resource Management

Join Us as a Front Office Assistant!

Are you a friendly, organized multitasker who enjoys creating a welcoming experience? As the first point of contact, you’ll greet guests and employees with warmth and professionalism while managing front office operations efficiently.

We’re looking for someone presentable, detail-oriented, and proactive in managing daily tasks. Your role includes handling communications, supporting administrative functions, and maintaining an organized, professional environment.

What You'll Do

  • Guest & Employee Experience: Welcome and assist walk-in guests and employees, ensuring they feel valued and well taken care of.
  • Communication Management: Handle phone calls, emails, and document preparation while ensuring smooth internal and external communication at all levels.
  • Meeting & Event Coordination: Coordinate meetings and events by scheduling, preparing agendas, recording discussions, and managing event spaces or meeting room resources for maximum efficiency.
  • Office Operations & Logistics: Manage office supplies, equipment, and vendor coordination while ensuring smooth daily operations, including travel logistics, document or parcel shipping arrangements, and overall office facilities maintenance.
  • Office Cleanliness & Supplies Management: Oversee cleaning staff attendance, maintain office cleanliness, oversee facility upkeep, and ensure timely replenishment of pantry and office supplies.

What We're Looking For

  • Reception & Communication: Confident in handling calls, greeting visitors, and assisting with general inquiries professionally.
  • Office & Facility Management: Oversee office cleanliness, manage pantry and supplies, and ensure meeting spaces are ready for trainings, meetings, and events.
  • Administrative & General Support: Skilled in data entry, document preparation, filing, and other administrative tasks.
  • Event & Onboarding Assistance: Support internal events, set up workspaces for new hires, and prepare welcome kits for smooth onboarding.
  • Basic IT & Equipment Support: Able to troubleshoot minor IT issues (e.g., printers, WiFi) and liaise with IT support when needed.

Join Us

  • Engaging: Be the warm and welcoming face that greets guests and employees, creating a professional and inviting front office experience. Join a fun, collaborative team that works together and celebrates success with company-wide events, team-building activities, and annual dinners!
  • Rewarding: Enjoy great benefits, incentives, and career growth opportunities! Be recognized for your hard work with monthly rewards and achievement awards, while gaining hands-on experience to grow in Administration and HR.
  • Meaningful: Build connections with people daily, ensuring smooth interactions and a positive office environment.
  • Impactful: Play a key role in office operations, ensuring seamless communication, well-organized meetings, and an efficient workplace.
  • Fulfilling: If you love interacting with people, hospitality, keeping things organized, and making a difference every day, this is the role for you!

Love working with people and keeping things organized? Join us and be the heart of our front office!

Apply Now

Why Choose
Exabytes

Your complete AI, Business App, Cloud, Digital and Ecommerce solutions provider

SEA's Trusted and Leading Brand

Known and recognised as Southeast Asia’s leading AI, Business App, Cloud, Digital and Ecommerce solutions provider, powering over 160,000 customers globally.

More Than A Web Hosting Provider

We are your one-stop point for all that your business needs to build an online presence and grow your business to greater heights online.

The Latest is Here at Exabytes

We are equipped with the latest digital solutions at all times, that is best-suited for your business performance.

Proven 100% Client Satisfaction

We are backed by excellent client confidence and satisfaction, and the products and services we offer carry credibility.

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